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BRIEF RESEARCH REPORT article

Front. Health Serv., 15 May 2025

Sec. Patient Centered Health Systems

Volume 5 - 2025 | https://doi.org/10.3389/frhs.2025.1575763

This article is part of the Research TopicBreaks that Benefit: International Evidence to Support Innovation in Research, Policy, and Practice Around Unpaid Carer Short BreaksView all 3 articles

Using technology to provide individualized respite for caregivers in rural communities


Linda Weiss
Linda Weiss1*Ann Battaglia
Ann Battaglia2*Sheaba DanielSheaba Daniel1Ashley ContiAshley Conti2Foram JasaniForam Jasani1John Tyler
John Tyler3
  • 1Center for Evaluation and Applied Research, The New York Academy of Medicine, New York, NY, United States
  • 2Healthy Community Alliance, Gowanda, NY, United States
  • 3The Philanthropic Initiative, Boston, MA, United States

Introduction: Caregiving for older adults—by family and friends—is an essential component of the U.S. health and long-term care systems. Though often rewarding, caregiving is associated with higher rates of poor health. Respite is valued by caregivers and associated with positive outcomes; however, access is limited. Exhale—The Family Caregiver Initiative, known as Exhale, was established to support the development of respite programming consistent with local priorities.

Methods: Exhale respite programs participate in an evaluation, which includes caregiver assessments. This paper focuses on results from one Exhale-supported program, Caregiver Tech Solutions (CTS). CTS provides digital technology and coaching to caregivers in rural New York, offering an alternative to place-based respite and allowing caregivers to achieve short breaks from tasks or worries within their homes, on their terms.

Results: Evaluation findings show that most CTS caregivers were children of the care recipients and cared for someone age 75+. Most had not participated in a respite program previously. Significant increases in respite were reported at follow-up: 25% of participants reported respite “every day or almost every day” at follow-up, compared to 12% at baseline. There were also significant declines in caregiver burden.

Conclusions: CTS is not unique in use of electronic resources; however, literature remains sparse. Furthermore, pairing technology with coaching is uncommon. Finally, the outcomes demonstrated by CTS counter perceptions that technology-based solutions are not appropriate for older adults or in rural communities. Rather, flexible programs such as CTS represent a promising approach to addressing the needs of rural caregivers.

Introduction

Caregiving for older adults—by family, friends, and neighbors—is an essential component of the health and long-term care systems in the U.S.; caregiving makes it possible for millions of people to age at home rather than in congregate settings and reduces overall healthcare costs (1). According to the National Academies of Science, Engineering, and Medicine, at least 17.7 million individuals in the U.S. are caregivers of family members ages 65 and older (2).

Caregiver responsibilities may be time intensive (3), complex, and wide ranging. They commonly include medical tasks, navigation and coordination of care, household chores, financial management, and support with activities of daily living (1, 3, 4). Though often emotionally rewarding, caregiving is associated with higher rates of social isolation, depression, anxiety, and chronic disease; increased healthcare costs; and increased mortality (4, 510). Caregiving may be particularly challenging in rural areas. Formal services, including professional caregivers, home care, and other supportive services are less available; and travel to services that do exist is more costly and difficult (11, 12).

Respite, often referred to as a “break” from caregiving (13) is highly valued by caregivers (5) and associated with positive outcomes (14) including reduced stress (5), increased confidence in ability to continue to provide care (15), and improved quality of life (16). However, a relatively small proportion of caregivers who may benefit currently use respite services due to lack of availability or awareness, poor fit (e.g., high cost), and rigid models of respite that may not meet expectations or needs of all populations, including programs offered only at a fixed location and a set time (10, 13, 17, 18).

Recognizing the critical role caregivers play in the lives of older adults and an unmet need for respite, Exhale—The Family Caregiver Initiative, also known as Exhale, was established in 2019 to provide financial and technical support to organizations in Western New York State and Southeast Michigan seeking to develop or expand respite programming consistent with community priorities; the initiative is managed by The Philanthropic Initiative (TPI) (19). To date, 27 respite programs have received multi-year funding through Exhale, involving well over 100 partner organizations. Models and services vary and include place-based respite (e.g., drop-off programs), technology-based respite, wellness classes, caregiver education, social and recreational opportunities, and practical assistance within the home (e.g., home remediation to meet the needs of older adults with limited mobility, household chores). Through TPI, Exhale organizations have access to a variety of supports, including a learning collaborative, training and assistance with project management and creative problem solving, and assistance with communications (e.g., branding, outreach).

As described in the section below, Exhale includes a mixed-method, multilevel, pragmatic evaluation, designed to support the implementation of Exhale and to inform the expansion of innovative respite models more generally. The evaluation has four main objectives, to: (1) assess changes in access to, and use of, respite among caregivers of older adults; (2) build the evidence base—including indicators such as participant satisfaction and outcomes—to better support respite needs and innovative respite models; (3) document the development, implementation and significance of new collaborative partnerships; and (4) examine the Exhale model and component parts. This paper focuses on the first two objectives: assessing access and use of respite, as well as perceptions and outcomes. Its intended audience is key stakeholders (e.g., practitioners, policy makers, payors, researchers, and others involved in aging and/or respite services more broadly) to support replication, sustainability, and further investigation of innovative models, as appropriate.

Materials and methods

All Exhale programs are required to participate in the above-referenced multisite evaluation. This paper focuses on one set of findings from the evaluation: quantitative caregiver-specific results from one of the initial Exhale-supported programs, Caregiver Tech Solutions (20).

Intervention

Developed and first funded in 2020 as part of the first Exhale cohort, Caregiver Tech Solutions is a program of the Healthy Community Alliance, a rural health network. Caregiver Tech Solutions focuses on the use of digital technology to help caregivers of older adults (defined as age 55 and older) who are living in any of three rural New York State counties achieve short breaks from tasks and worries. Offering an alternative to traditional place-based programs, Caregiver Tech Solutions offers caregivers who meet the above criteria respite periods at home and on terms that suit them. Program resources also focus on reducing caregiver strain, learning self-care techniques, and solving caregiving issues that may arise. The Caregiver Tech Solutions model, developed with input from caregivers, consists of:

• completion of an individualized assessment, “What Matters Most,” to identify caregiving-related needs, values, and priorities, which may include—for example—time management, recreation, socialization, stress reduction, and care recipient safety;

• eight one-on-one coaching sessions with program staff to identify, design, and support the use of technology products intended to provide caregiver respite;

• technology-based products to meet individual needs, including indoor and outdoor security cameras; tablets, smart watches, speakers, and plugs; window and door alarms; voice assistants; digital medical reminders; Bluetooth trackers; robotic vacuums; animatronic animals; and video doorbells; and

• follow-up to assess program outcomes and to facilitate external referrals to meet additional caregiver needs.

Outreach and recruitment of participants is conducted using flyers distributed at community events, advertisements in local periodicals, presentations to referral partners, and word of mouth. The program offers resources that do not require an internet connection, as well as resources that do, meaning that participation is open to those with and without broadband and WIFI access. Caregiver Tech Solutions is staffed by two part-time coaches, both with prior experience providing case management services to older adults; one coach is based at the Healthy Community Alliance and one at a county Office for Aging.

Evaluation design and methods

Exhale is being evaluated by the Center for Evaluation and Applied Research at The New York Academy of Medicine (NYAM). The evaluation includes caregiver assessment surveys administered by each of the funded projects, as well as qualitative interviews with project leadership and their partners, Exhale leadership, and caregivers. Assessment instruments were developed by NYAM evaluators in collaboration with TPI. The evaluation protocol and related materials were reviewed and approved by NYAM's Institutional Review Board.

Data collection

This paper reports on findings from caregiver assessment surveys conducted at baseline (i.e., enrollment in the program) and 3-months from baseline, an interval of time that allowed for completion of the eight coaching sessions, as well as use of the resources made available through the program. Baseline and 3-month follow-up assessments were linked by a unique study ID. The baseline assessment includes close-ended questions on basic demographics (e.g., age, gender, race or ethnicity), health of the caregiver and care recipient, caregiving responsibilities, and prior and current respite experience. The three-month follow-up assessment includes the same questions as the baseline, with the exception of questions on demographics and prior respite experience, which were excluded. The follow-up assessment also includes questions on continued engagement with the program and continued use of program resources, satisfaction with the program, and perceived impact. In addition to the caregiver assessments, participants completed the ARCHANGELS (21) Caregiver Intensity Index (CII) at the same two points in time. The CII is a caregiver survey that assesses the intensity of a caregiving situation and has been used in practice (e.g., to identify caregiver need for services) and in research (2225). Once complete, the CII provides a score (range 0–100), grouped as low (0–24), moderate (25–54), and high (55–100). The CII also lists specific caregiving intensity buffers (e.g., workplace support) and drivers (e.g., financial burdens), to help caregivers reduce intensity. CII data were linked to caregiver assessment data with the unique study ID.

Caregiver assessment and CII data were completed by participants during one-on-one sessions with the program coaches, in person, by phone, or on a video call—allowing for participation of individuals with and without computer skills and internet access. Data were collected from October 2021 (the start of the Caregiver Tech Solutions program) through September 2024.

Data management and analysis

Data were electronically submitted to NYAM for cleaning, management and analysis using STATA SE (version 15; College Station, TX). Descriptive statistics (means and proportions) were generated for all variables. The Wilcoxon matched-pairs signed rank test and paired t-test were used to test for statistically significant change (p < .05) from baseline to the 3-month follow-up.

Results

During the study period, 129 caregivers enrolled in the program; all completed baseline assessments. One hundred and twenty-one participants (94%) completed the program and a 3-month follow-up assessment. Reasons for program and assessment non-completion included lost to follow-up (n = 4 participants) and death of the care recipient or caregiver (n = 4 participants). Of the 121 participants with baseline and 3-month follow-up assessments, 102 completed CII assessments at both points in time.

Table 1 displays caregiver demographic and health information at baseline. Approximately 72% of caregivers were age 55 and older; approximately one-third (34%) were age 65 and older. Over 80% of caregivers were women, and most were white (96%). A little less than half were employed full- or part-time (42%); 40% were retired. Over 95% of the caregivers were insured: 51% had private insurance, 36% were insured by Medicare, and 12% were insured by Medicaid. Eighty-eight percent of the caregivers reported being in excellent, very good or good health.

Table 1
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Table 1. Caregiver demographics and health Status (N = 129).

Table 2 displays participants’ experience with caregiving and respite programs. Most caregivers (60%) were the children of the care recipients; 27% were spouses. Approximately two-thirds (69%) cared for someone aged 75 or older. Most (92%) provided care in person; and over half (54%) lived in the same households as the care recipients. Most caregivers report providing help in a broad range of areas including health management (95%), social support (88%), transportation (87%), financial management (87%), shopping (86%), and cooking (84%) (data not shown).

Table 2
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Table 2. Caregiving and respite (N = 121).

The majority of caregivers (83%) had not participated in a respite program prior to their engagement with Caregiver Tech Solutions. Significant increases in rest or relief (i.e., respite) from caregiving were reported at the 3-month follow-up. Twelve percent of participants reported rest or relief “every day or almost every day” at baseline, compared to 25% at the follow-up. At baseline, 31% reported no opportunities for rest or relief, compared to 3% at the 3-month follow-up. These differences were statistically significant with p < 0.05 on the Wilcoxon signed rank test for matched pairs.

As displayed in Figure 1, there were statistically significant declines in caregiver burden, as measured by the Caregiver Intensity Index (CII) scores at baseline and the 3-month follow-up. Over one-third of caregivers displayed high caregiver intensity at baseline as compared to 14% at 3-month follow-up. The average caregiver intensity score decreased from 48 to 40 on a 0–100 point scale (p < 0.01 in paired t-test).

Figure 1
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Figure 1. Caregiver intensity index scores at baseline and 3-month follow-up (N = 102).

As shown in Table 3, most participants had positive perceptions of Caregiver Tech Solutions at the 3-month follow-up. They reported that “because of the program” they learned about new opportunities to take a break from caregiving (99%), have new resources to support them as a caregiver (98%), feel supported knowing they have ready access to supports to take a break when needed (98%), and have new opportunities for taking a break from caregiving (95%). Sixty percent of participants indicated that they had connected to other caregivers through Caregiver Tech Solutions.

Table 3
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Table 3. Perceptions of program participation at 3-month follow-up (N = 121).

Discussion

The evaluation of Caregiver Tech Solutions shows several positive results. Survey data indicate that the program has successfully engaged caregivers that are new to respite: 83% of participants had never before participated in a respite program. The relatively high number of participants working full or part-time (42%) suggests that a model like the one used by this program may be particularly appropriate for employed caregivers, who often face significant strain (26) but may be unable to access or benefit from respite opportunities offered during regular working hours. Furthermore, participants reported both increased respite over time and multiple associated benefits. The proportion of participants reporting respite at least weekly increased from 51% at baseline to 73% at the 3-month follow-up; daily respite increased from 12% at baseline to 25% at 3-months. Virtually all participants reported having new resources (98%) and new opportunities (95%) for taking a break from caregiving. There were statistically significant decreases in caregiver burden from baseline to three months, although burden was considered “moderate” at both points in time. That caregiver burden was not reduced more substantively may reflect declines in health among care recipients, which can lead to greater caregiving responsibilities, even within relatively short periods of time. It may also reflect the fact that periods of respite do not fully remove the many challenges of caregiving and that caregivers and care recipients may still have unmet needs for other concrete supports and services.

Caregiver Tech Solutions is not unique in facilitating respite through digital and other electronic resources (27); however the literature—particularly as related to outcomes—remains sparse (28) and focused more on models that use technology to access respite rather than provide it (29). Furthermore, pairing technology with comprehensive and individualized coaching is relatively uncommon, despite its value in ensuring optimal selection and use of digital resources—and the opportunities coaching offers to more fully address caregiver needs and priorities. For example, caregivers most concerned with the safety of those they care for might be offered in-home cameras, while those feeling isolated due to caregiving responsibilities might opt for a tablet to remotely connect with friends and family members. Finally, the level of engagement and positive outcomes demonstrated by Caregiver Tech Solutions counters perceptions that technology solutions would not be appropriate for older adults or in rural communities. Although disparities in broadband and computer access remain (3032) there is evident capacity and interest. Rural communities have proportionately more older adults than urban and suburban communities and fewer services to support them (11). Flexible programs such as Caregiver Tech Solutions represent a promising approach to addressing the needs of rural caregivers.

This study has several limitations. The individualized nature of services means that the specific supports and devices participants receive are likely to differ. This may dilute effects (e.g., if some individuals receive fewer supports) and make replication somewhat challenging. In addition, the analysis presented here represents one program within the multisite Exhale evaluation, which includes a range of models and organizational capacities. Given the need to include all programs in the evaluation, and concerns about data quality and burden, we were unable to gather the range of data that might have been included in a single site research study.

Despite limitations, we feel the findings make an important, pragmatic contribution to the literature on effective respite programming. Findings demonstrate that the program successfully leverages the benefits of technology to provide individualized in-home and on-demand respite consistent with the values, priorities, and schedule of participating caregivers. Without the need to travel to place-based services, respite can be frequent, brief, ongoing, and/or interspersed with daily activities. Future research should have greater focus on the Caregiver Tech Solutions model, and models that are similar in design, assessing engagement and outcomes associated with specific participant characteristics; types of technology and other services used; as well as service gaps, unmet needs, and areas for improvement. A more focused study with more comprehensive data collection may better guide replication and expansion and support the continued development of an evidence base for technology-focused respite services. In addition to continued research, the positive findings point to the potential for expansion in the future, particularly in rural areas that face barriers to place-based services, as well as a broadening of the scope of payor-supported respite, to ensure the viability of effective services.

Data availability statement

The raw data supporting the conclusions of this article will be made available by the authors, without undue reservation.

Ethics statement

The studies involving humans were approved by The Institution Review Board of The New York Academy of Medicine. The studies were conducted in accordance with the local legislation and institutional requirements. The ethics committee/institutional review board waived the requirement of written informed consent for participation from the participants or the participants' legal guardians/next of kin because oral consent was considered sufficient as the evaluation is considered low risk.

Author contributions

LW: Conceptualization, Formal analysis, Funding acquisition, Methodology, Project administration, Supervision, Writing – original draft, Writing – review & editing. AB: Conceptualization, Funding acquisition, Project administration, Resources, Supervision, Validation, Writing – original draft, Writing – review & editing. SD: Data curation, Formal analysis, Investigation, Methodology, Software, Writing – original draft, Writing – review & editing. AC: Conceptualization, Data curation, Methodology, Project administration, Resources, Validation, Writing – original draft, Writing – review & editing. FJ: Conceptualization, Data curation, Formal analysis, Methodology, Software, Validation, Visualization, Writing – original draft, Writing – review & editing. JT: Project administration, Resources, Writing – original draft, Writing – review & editing.

Funding

The author(s) declare that financial support was received for the research and/or publication of this article. The research was funded by the Ralph C. Wilson, Jr. Foundation and the Health Foundation for Western & Central New York.

Acknowledgments

We would like to thank all the caregivers who participated in the evaluation. We would also like to thank the original funders of Exhale: the Ralph C. Wilson, Jr. Foundation and the Health Foundation for Western & Central New York, as well as the late Lisa Simon, who was instrumental in the development of Exhale and its evaluation. We thank the staff of ARCHANGELS for help with interpreting findings from the CII.

Conflict of interest

The authors declare that the research was conducted in the absence of any commercial or financial relationships that could be construed as a potential conflict of interest.

Generative AI statement

The author(s) declare that no Generative AI was used in the creation of this manuscript.

Publisher's note

All claims expressed in this article are solely those of the authors and do not necessarily represent those of their affiliated organizations, or those of the publisher, the editors and the reviewers. Any product that may be evaluated in this article, or claim that may be made by its manufacturer, is not guaranteed or endorsed by the publisher.

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Keywords: caregivers, respite, older adults, technology, rural health

Citation: Weiss L, Battaglia A, Daniel S, Conti A, Jasani F and Tyler J (2025) Using technology to provide individualized respite for caregivers in rural communities. Front. Health Serv. 5:1575763. doi: 10.3389/frhs.2025.1575763

Received: 12 February 2025; Accepted: 30 April 2025;
Published: 15 May 2025.

Edited by:

Emma Miller, University of Strathclyde, United Kingdom

Reviewed by:

Shelley Vanderhout, Trillium Health Partners, Canada
Leisle Ezekiel, University of Southampton, United Kingdom
Priscilla Isabel Maliwichi, Malawi University of Science and Technology, Malawi

Copyright: © 2025 Weiss, Battaglia, Daniel, Conti, Jasani and Tyler. This is an open-access article distributed under the terms of the Creative Commons Attribution License (CC BY). The use, distribution or reproduction in other forums is permitted, provided the original author(s) and the copyright owner(s) are credited and that the original publication in this journal is cited, in accordance with accepted academic practice. No use, distribution or reproduction is permitted which does not comply with these terms.

*Correspondence: Linda Weiss, bHdlaXNzQG55YW0ub3Jn; Ann Battaglia, YWJhdHRhZ2xpYUBoY2FuZXR3b3JrLm9yZw==

Disclaimer: All claims expressed in this article are solely those of the authors and do not necessarily represent those of their affiliated organizations, or those of the publisher, the editors and the reviewers. Any product that may be evaluated in this article or claim that may be made by its manufacturer is not guaranteed or endorsed by the publisher.